Kingdom of Meridies header
Reporting Deputies
Lord Iastreb Desislavich for Northern Meridies
(Tennessee and Kentucky)

Lady Nuala ingen Muireadhaigh for Western Meridies
(Alabama and Florida)

Adelaide of Iron Mountain for Eastern Meridies (Georgia)

Deputy Chronicler - Seasons Editor
Lady Cynewise aet Sceaduwuda

Marketing Director / Classifieds Editor
Iosobail ingen Suibhne

Chronicler Financial Officer
Countess Kora Naidenkinadoch

   Release Forms  

Effective January 1, 2011

From Mistress Doria Tecla Dori Andrepont Society Publications Manager :

A 2009 review of the release forms led to their being reworked to cover print, web and electronic publishing. For web ministers, the change may be the largest, depending on your previous kingdom policies. These release forms will be required as of January 1, 2011, for all NEW contributions (photos, articles, etc.) to all official SCA web sites, but you can start using them earlier.

Release Forms Introduction Letter

What does this mean for you?  Please read the Q&A Guide to find out more! This is an excellent guide, written in question and answer format that will clarify the usage of these new forms.

Creative Release Model Release Photographer Release
Creative Release (Fillable)   Photographer Release (Fillable)

Online versions of Popular Chivalry

We are pleased to let you know that the Kingdom Newsletter is now available online. If you are new to the enewsletter site, please go to to access the online version. Your Membership Number is your User ID and the beginning password is the word start. We would advise you to change your password to one of your choosing upon entry. If you have any questions or difficulties, please contact Member Services

Missing an Issue of Popular Chivalry ?

  • Check with the SCA Registry in California that they have your correct address on file and that your membership is current.
  • If everything is correct at the SCA registry office, then contact your local Postmaster. 
  • Fill out a consumer service card, which should be available in your local post office lobby
  • Contact the local Postal Service Consumer Affairs and Claims Office at 
  • Or contact the Consumer Advocate.  Call 202-268-2284 or write: Consumer Advocate, US Postal Service, 475 L'Enfant Plaza SW Room 5821, Washington , DC 20260-2200 .  Be sure to include that the missing newsletter is mailed from the 37950 Post Office.
Ex Miscellanea

web sites
New Guidelines for Flyers for Popular Chivalry

Schedule Contact the Kingdom Calendar Deputy to reserve your date on the Kingdom Calendar for your event. Events not on the Official Kingdom Calendar (Extended Calendar - Google Spreadsheet) will not be published. The Group Seneschal is the only person authorized to reserve or release a date on the Kingdom Calendar. Only the Kingdom Calendar Deputy can officially confirm a date reservation or cancellation.

Frequency Kingdom Level Events will have two full page flyers, the month before and the month of the event. Local events will have one halfpage flyer published the month of the event, or the month before if the event falls within the first 10 days of the month. Local stewards are encouraged to send in flyers the month before their event, if space allows, flyers will be published based on order of receipt.

Submitting Electronically submit your event flyer before the deadline to Formats, in order of preference, are: .pdf, .doc, .pub, .jpg. Publishing deadlines are the 1st of the month proceeding the publication month. IE: items to be published in the July Popular Chivalry must be submitted before June 1st. The Kingdom Chronicler will send confirmation of receipt for all flyers and officer letters received. If you do not have a confirmation of receipt of your flyer, the Kingdom Chronicler does not have your flyer.

Art & Creative Works All art submitted with flyers must have permission to publish. This information should be included in the email accompanying your flyer. All original creative works, including cover or filler art, writing or photos must be accompanied by the correct release form. Flyers containing art obtained from public domain sources must submit source of art.

Design Sizes have changed slightly:
Half page: 7.75" wide by 4.75" high
Full Page: 7.75" wide by 9.75" high
All ads must contain the following information:
  • Name of the event
  • Name of the sponsoring group
  • Date of event
  • Name, email address and phone number of the event steward and reservations person (legal & SCA)
  • If there is a fee, flyers must include: "Make checks payable to: SCA, Inc/group name" (Please note that Tennessee groups must instead include: "Make checks payable to: SCA-TN, Inc/group name" )
  • Location of site including: site name, physical street address, city, state and zip
  • Directions to the site
  • Time the event opens and closes
  • Prices including weekend, daytrip, child, and off-board fees

Use WHITE BACKGROUNDS and LINE DRAWING images for flyers. Grayscale or color images and dark backgrounds do not work well and may make your flyer unreadable. Do not use fonts smaller than 8 point. 9 point or larger is preferred. Chose fonts wisely. Some ornate fonts are VERY hard to read when reproduced.

All local events must have a $5 fee for non-members, if there is a fee to attend the event. If there is a discounted fee for minors, then nonmember minors do not pay the $5 non-member fee. Please word your flyers so that this is understood.

handbooks and forms
Chronicler's Annual Report Form .doc (52kb) .pdf

Chonricler Warrant   online PDF   printable

Permission to Publish Form .doc (29kb) .pdf

Popular Chivalry Flyer Requirements .pdf

Transfer of Funds Form .xls (77kb)
Every SCA group needs to include this form when they transfer money to Popular Chivalry.

kells bird graphic

Newcomer Information   |   Calendar   |   Royalty   |   Media   |   Site Map
Disclaimer    --   Please report any errors or updates to the  --  © 2003-20011 Kingdom of Meridies    --